Administrative Assistant Description

The Administrative Assistant is responsible for a variety of tasks that impact customers, co-workers, and suppliers.  The individual fulfilling this role, reports directly to the President of Clear View, and  must be very efficient and organized, detailed oriented, and have great time-management and communication skills.  The Administrative Assistant typically works in the office, with most work performed during normal workdays (M-F), with potentially some after-hour or weekend work when warranted.

Education, Experience, Salary and Benefits

• A bachelor’s degree is preferred, a high school diploma is required.
• Minimum of 2-years of relevant experience
• Annual salary range: $20.00 per/hr.
• Health Insurance

Skills and Attributes

Is proactive. Is a problem solver. Is flexible and resourceful. Is motivated. Is proficient. Is reliable. Understand and adhere to Clear View values and mission.

• Strong Organizational Skills
  • Impeccable multi-tasking and time management skills.
  • Ability to coordinate and prioritize tasks, schedules, calendars, and meetings efficiently and effectively.
  • Ability to work independently, being flexible and resourceful, with a high degree of attention to detail.

• Strong Communication & Interpersonal Skills
  • Excellent skills with writing, grammar, speaking, tone, manners, and listening when communicating with customers, co-workers, and suppliers.
  • Demonstrate the ability, as a coordinator, to follow-through, to ensure successful completion of coordinated tasks with others.

• Strong Technical Skills
  • Proficient with Microsoft Office products.
  • Knowledgeable and capable of using CRM, Project, Bookkeeping, and HR applications.
    • Preferably: Zoho suite of application, and QuickBooks.
  • Ability to effectively create and amend company policies and procedures related to changing business, human resource, and regulatory related needs and requirements.
  • Knowledgeable and skilled in using and maintaining online social media and business platforms.

Role and Responsibilities

1. Efficient operations of the ‘Office’.
   • Ensure the office effectively supports Clear View business practices, personnel, and stakeholders (customers, vendors, suppliers).
     • Perform and assist in various assigned Human Resource tasks.
     • Perform, maintain, and assist with assigned online marketing communications.
     • Provide direct administrative support to Clear View’s President by accepting assigned general administrative tasks.
   • Ensures the office represents the image and values of Clear View to everyone.
2. Directly provide and ensure administrative  support of the sales department by:
   • Perform and assist in various assigned Sales and Project tasks.
     • Respond to and follow-up on designated sales inquiries, whether calls or message (voice or email)
       • Scheduling sales consultation.
     • Create and amend (update) assigned CRM and Project administration tasks.  Including, but not exclusive to:
       • CRM Leads and Potentials
       • Clear View Estimating App active projects.
         • Project Status conversion
         • Project specific measurement data
       • Project (Zoho) tasks/schedules
     • Coordinate  with commercial customer Project Manager:
       • Obtaining contact information of onsite Superintendents
       • Obtaining and scheduling  project required safety training requirements.
       • Obtaining any/all project access and parking requirements.
       • Obtain setup lead-times and dates/times to schedule walk-throughs required for Clear View project scheduling.
     • Schedule and coordinate with applicable Clear View suppliers the assigned Clear View project personnel travel and install rental equipment/tools.